Saturday, March 17, 2012

SPG Constitution and By-laws



            We, the students of F. Bustamante Central Elementary School, with the help of Almighty God, believing in the need for a better organized pupil government and in the development of the youth as future leaders of the nation, do hereby promulgate and adopt this Revised Standard Constitution and By-Laws of the Supreme Pupil Government that shall advance, implement, and maintain our goals and aspirations, embody the ideals and principles of freedom, equality, justice and democracy, and promote the welfare of all students and the academic standards of our Alma Mater.


Sec. 1 This Constitution and By-Laws shall be known as the Constitution and By-Laws of the Supreme Pupil Government of F. Bustamante Central Elementary School.

Sec. 2 For purposes of this Constitution and By-Laws, SPG refers to Supreme Pupil Government of F. Bustamante Central Elem. School.


Sec. 1 The name of the organization shall be known as the Supreme Pupil Government.

Sec. 2 The office of the SPG shall be located inside the premises of the school.

ARTICLE III  Declaration of Principles and Objectives

Sec. 1 The SPG of FBCES shall promote mutual understanding through social, civic, intellectual, recreational and scientist programs and activities.

Sec. 2 The SPG shall have the following objectives:

a.    Develop love of God and country, moral character, personal discipline, leadership and efficiency among its members;
b.    Train members for effective and efficient leadership;
c.    Help the students develop self-confidence;
d.    Promote unity among leaders and the studentry;
e.    Maintain school aspirations to promote quality education and academic excellence;
f.     Serve and protect students’ rights and welfare; and,
g.    Represent the studentry in the policy-making body of the school concerning students’ welfare.

ARTICLE IV Membership

Sec. 1 All bonafide students of the school are members of the studentry to whom the SPG shall be accountable at all times.

ARTICLE V   Rights of Students

Sec. 1 Every student has the right to enjoy responsible freedom of speech and expression.

Sec. 2 Every student has the right to avail of all the services offered by the SPG.

Sec. 3 Every student has the right to conduct and participate in all school activities.
Sec. 4 Every student has the right to information on all the issues and matters concerning them.
Sec. 5 Every student has the right to vote, to be nominated and be elected into office.
Sec. 6 Every student has the right to be represented in the different meetings and assemblies of the school on issues affecting the welfare of the studentry.
Sec. 7 Every student has the right to due process.

ARTICLE VI  Duties and Obligations of Students

Sec. 1 Every student has the responsibility to observe the laws of the Republic of the Philippines, and the rules and regulations of the School at all times.

Sec. 2 Every student shall pay the SPG Developmental Fee as regulated and approved by appropriate DepEd issuances.

Sec. 3 Every student shall support and promote the thrusts and objectives of the SPG and the School.

Sec. 4 Every student shall abide by the SPG Constitution and By-Laws .

Sec. 5 Every student shall participate actively in all DepEd-recognized school activities and strive for academic excellence.

Sec. 6 Every student shall exercise his/her rights and do his/her responsibilities as an SPG member.

ARTICLE VII Powers and Duties of the Supreme Pupil Government

Sec. 1 The Supreme Pupil Government shall be the highest governing body of the entire studentry.

Sec. 2 The SPG shall have the following functions and responsibilities:

a.    Formulate and recommend programs that will address relevant issues/concerns of the studentry;
b.    Plan and implement policies and programs designed to protect and promote
Students’ rights and welfare;
c.    Monitor and evaluate the students’ activities in the school and in the community ;
d.    Create committees necessary to address the needs of the students;
e.    Make recommendations to school authorities regarding student matters, affairs and activities;
f.     Serve as representative of the studentry voicing their opinions, suggestions and grievances;
g.    Participate in the crafting/ formulation of School Improvement Plans(SIPs);
h.    Act as Coordinating Council of all campus co-curricular organizations;
i.      Have such other powers and duties as the school authorities and the studentry may, from time to time, grant or delegate, consistent with stated principles, objectives and school policies;
j.      Spearhead all DepED-mandated thrusts, programs and activities of the SPG, such as but not limited to anti-drug abuse, anti- smoking, Brigada Eskwela, Tutorial Services for Challenge Learners, and environmental programs;
k.    Monitor and supervise the elections of Supreme Pupil Government Officers for the succeeding school year;
l.      Monitor and coordinate elections of other recognized campus co-curricular organizations;
m.   Recommend to the School Head the granting, renewal or revocation of accreditation of campus student organizations;
n.    Turn-over financial assets, papers ,documents, properties and other responsibilities to the incoming Student Government Officers, and,
o.    Submit financial and accomplishment reports to the school authorities on a monthly basis. Terminal report must be submitted to the school authorities and the incoming SPG officers during the turn-over of responsibilities.

ARTICLE VIII Composition, Election, Qualifications and Term of Office of the SPG

Sec. 1 The officers of the SPG are the duly elected Mayor, Vice-Mayor, Secretary, Treasurer, Auditor, Public Information Officer, Peace Officer, and Councilors from Grade Three to Six levels.

Sec.2  The year level councilors shall be elected depending on the number of enrollees in the school pursuant to DECS Order No. 37 S. 2001.

Sec. 3 The Grade Level Councilor who shall get the highest number of votes among the elected Grade Level Representative in their respective Year Level shall serve as the year level chairperson of the year level concerned.

Sec. 4 All SPG elections shall be conducted school-wide every third end or fourth week of February annually.

Sec. 5 The campaign period shall not be more than five (5) school days prior to the SPG elections unless otherwise stipulated in an appropriate DepEd issuance.

Sec. 6 Candidates for all SPG elective positions shall:

a.    Be bonafide students;
b.    Be of good academic standing with a general average of 85 and above without any failing grade during the first to third grading period of the current school year;
c.    Be of good moral character;
d.    Have not been subjected to any disciplinary sanctions; and
e.    Have paid the SPG Developmental Fee and other related SPG contributions since his/her admission to the school.

Sec. 7 Once elected all SPG officers except the grade level chairperson and representative shall be considered resigned and ineligible from all major elective or appointive positions in other clubs and organizations. Major elective and appointive positions shall refer to the positions of Mayor, Vice-Mayor, Secretary, Treasurer, Auditor, Public Information Officer, Peace Officer or equivalent positions including Editor-in-Chief, Managing Editor and Associative Editor of the School Paper or Publication.

Sec. 8 No residency shall be required of the candidates for all SPG elective positions.

Sec. 9 The officers of the SPG shall hold office for one academic year.

ARTICLE IX  Duties and Functions of Officers

Sec. 1 The Mayor shall be the chief executive of the SPG. He/She shall have the following duties:

a.    Preside over all meetings and/or may designate another officer to preside for a specific meeting;
b.    Enforce this Constitution, By-Laws and other regulations that may be promulgated;
c.    Signal official minutes, resolutions, correspondences, and other official papers of the SPG;
d.    Represent the SPG or designate his/her representative for any external or internal affairs/functions;
e.    Head the Coordinating Council of Campus Co-Curricular Organizations;
f.     Implement SPG programs and projects;
g.    Create Ad Hoc Committees, as the need arises, the Chairperson of which shall be appointed by the SPG Mayor; and,
h.    Perform such other functions inherent and incidental to his/her office.

Sec. 2 The Vice-Mayor shall have the following duties:

a.    Assists the Mayor in all matters where his/her assistance is necessary;
b.    Assume the Office of the President should the position becomes vacant;
c.    Supervise members in planning and arranging meetings or programs of activities;
d.    Head the Internal Affairs Committee and conceptualize programs and projects and plan activities with the Grade Level Councilor; and
e.    Perform such other duties assigned by the SPG.

Sec. 3 The Secretary shall have the following duties:
a.    Keep accurate records of the minutes and document proceedings of every meeting;
b.    Keep a file of all pertinent documents and papers of the SPG and make them accessible to the studentry;
c.    Call and prepare all notices of SPG meetings;
d.    Head the Supreme Pupil Government Secretariat; and
e.    Perform such other duties assigned by the SPG.

Sec. 4 The Treasurer shall have the following duties:

a.    Keep all financial records of the SPG;
b.    Serve as the disbursing officer of all the SPG’s funds;
c.    Prepare the annual budget of the SPG;
d.    Prepare financial reports every month, after an activity, and at the end of the term;
e.    Formulate pertinent financial guidelines for the organization;
f.     Head the Finance Committee; and
g.    Perform such other duties assigned by the SPG.

Sec. 5 The Auditor shall have the following duties:

a.    Certify the legitimacy and correctness of the disbursement of funds;
b.    Audits all expenditures of the SPG funds;
c.    Assist the Treasurer in formulating guidelines and reports;
d.    Keep and update inventory of all the SPG’s property;
e.    Act as the assistant head of the Finance Committee; and
f.     Perform such other duties assigned by the SPG.

Sec. 6 The Public Information Officer shall have the following duties:
a.    Popularized the thrusts objectives of the SPG;
b.    Build and maintain an credible image of the SPG;
c.    Take charge in the promotion of SPG projects and activities;
d.    Head the publicity committee; and
e.    Perform such other duties assigned by the SPG.

Sec. 7 The Peace Officer shall have the following duties:

a.    Help the presiding officer to maintain peace and order during meetings;
b.    Act as disciplinary officer, if needed;
c.    Maintain peace and order within premises of the school;
d.    Act as Chief Peace Officer  and over all Sgt. At Arms of subordinate organization and classes;
e.    Chair the students’ welfare committee and appoint its members; and
f.     Perform such other duties assigned by the SPG.

Sec. 8 The Grade Level Chairperson shall have the following duties, apart from the duties enumerated in Sec. 9:

a.    Act as a Grade Level Head Coordinator at all SPG programs and projects in his/her grade level.
Sec. 9 The Grade Level Councilor shall have the following duties:

a.    Represent his/her Grade Level in all of the meetings of the SPG;
b.    Serve as the grievance for their respective Grade Level;
c.    Conceptualize and implement programs and projects and recommend  policies for their respective Grade Level;
d.    Assist in the effective implementation in the SPG’s programs and projects; and
e.    Perform such other duties assigned the SPG.

Permanent Committees in the Supreme Pupil Government

Sec.1There shall be seven (7) permanent committees in the SPG; namely, the Executive Committee, Secretariat, Finance Committee, Publicity Committee, Students’ Welfare Committee and the special Projects Committee. Members of each committee in the SPG shall be appointed by the Mayor from among the officers of the homeroom organizations upon the recommendation of the chairperson of the committee.

 Sec.2 The Executive Committee shall be headed by the Mayor and shall act as the administrative arm of the SPG.

 Sec.3 The Internal Affairs Committee shall be headed by the Vice Mayor and shall take charge of all the matters regarding the members of the SPG and their functions.

 Sec.4 The Secretariat shall be headed by the Secretary and shall be the official SPG work group.

 Sec.5 The Finance Committee shall be headed by the Treasurer and shall be assisted by the Auditor. This committee shall take charge of all monetary matters and properties of the SPG.

 Sec.6 The Publicity Committee shall be headed by the Public Information Officer and shall be responsible for disseminating information on matters concerning the SPG.

 Sec.7 The Students’ Welfare Committee shall be headed by the Peace Officer and shall look after the right of the students and act upon their complaints.

 Sec.8 The Special Projects Committee shall be headed by a person appointed by the Mayor and shall implement programs and projects on anti- drug abuse, anti- smoking, Brigada Eskwela, Reading and Tutorial Services for Challenged Learners, and environment.

 Sec.9 Other committees, permanent or ad hoc in nature, may be created by the   SPG as the need arises.

Homeroom Class Organizations

 Sec.1 There shall be a homeroom class organization in every section composed of officers parallel to the organizational structure of the SPG.

Sec.2 The homeroom class organization shall be responsible in implementing programs and projects of each class.

Sec. 3 The homeroom class organization shall assist the SPG in implementing its programs and projects.

Sec. 4 The homeroom class organization shall be guided by the designated class adviser who must be part of the teaching staff of the school.

Coordinating Council of Campus Co-Curricular Organizations

 Sec.1 The Coordinating Council shall be headed by the Mayor of the Supreme Pupil Government as the Chairperson.

 Sec.2 The Coordinating Council shall be composed of the different Mayors of all recognized legitimate campus co-curricular organizations.

 Sec.3 The Coordinating Council shall have the following functions:
a.    Coordinate school- wide activities, which need the participation and involvement of the whole studentry;
b.    Provide a consultative mechanism and support implementation of the various programs and projects of all co-curricular organizations;
c.    Plan programs and synchronize student activities and the campus;
d.    Serve as a venue to present accomplishment reports, financial reports and such other reports of the SPG and other organizations as are necessary or required; and,
e.    Set rules and standards for the collection of membership fees or contribution by recognized campus co-curricular clubs or organizations for the approval the School Head.

Sec.4 The Coordinating Council shall meet at least once every quarter or upon notice of the Chairperson or upon the request of any of its members or as often as the council may deem necessary.

Sec.5 The School Head shall serve as the Adviser of the Coordinating Council. As such, all resolutions and agreements arrived at by the Coordinating Council shall be noted by the School Principal.

Supreme Pupil Government Adviser   

Sec.1 The  SPG Adviser shall be designated by the School Head from among the three(3) teacher- nominees submitted by the newly- elected SPG Officers through a resolution.

Sec.2 The SPG Adviser shall have the following qualification:
a.    Preferably Social Studies Teacher or Department Head or any competent, able and willing teacher; and,
b.    with good moral character and reputation in the school and community.

Sec.3 The SPG Adviser shall monitor all programs, projects, activities and meetings of the SPG at all times.

Sec.4 The Advisorship in the SPG shall be equivalent to one teaching load (DepeD Order No.43, s. 2002).

Commission on Elections

 Sec.1 The commission on Elections, here in referred to as the SPG COMELEC, shall be established within forty-five (45) days before the day of the election.

 Sec.2 The SPG COMELEC shall be the only agency that will manage the electoral process, including the campaign.
Sec.3 The SPG COMELEC shall be composed of eleven (11) members represented by each grade level who do not have vested interest in the election, or in any way related to any of the candidates, and who shall select a chairperson among themselves.

 Sec.4 The composition of the members shall be three (3) from the Grade Three Level (Incoming Grade Four), four (4) from the Grade Four Level (Incoming Grade Five), and four (4) from the Grade Five Level (Incoming Grade Six).

Sec. 5 The members of the SPG COMELEC shall be appointed by the adviser of the SPG.

Sec.6 The SPG COMELEC shall have the following duties and responsibilities:
a. Conduct fair, honest, and systematic election;
b. Formulate an Election Code or modify an existing Election Code if necessary subject to the approval of the School Head;
c. Validate the electoral proceedings and results;
d. Accept or revoke candidacy;
e. Proclaim the new set of officers;
f. Keep all pertinent election papers/ documents;
g. Decide on protest relative to the conduct and results of the elections;
h. Prepare and distribute the necessary election paraphernalia, certificate of candidacy forms and other election related materials before, during, and after the election; and,
i. Disqualify candidates who have violated any of the guidelines, which have been promulgated.
The General Assembly

Sec.1 The General Assembly of the SPG shall be composed of all elected Homeroom Class Organization Mayor of the school.

Sec.2  The General Assembly shall be a forum for information and  consultations, which decisions shall be significantly considered.

Sec.3  The General Assembly shall be convened by the Mayor once every two months starting in the month of July and as the need arises.
Membership to the Division, Regional and National Federation of Supreme Pupil Governments

Sec.1 As duly constituted SPG and having adopted the standard Constitution and By-Law, this SPG shall be, and shall remain to be an automatic member of the Division, Regional and National Federation of Supreme Pupil Governments.

Sec.2 As such as, this SPG shall be abide by the rules and regulations issued by the proper federation consistent with the policies and guidelines of the Department of Education.
Meetings and Quorum

 Sec.1 The SPG shall conduct regular meetings every first and third week of the month or as agreed upon by the officers of the SPG.

 Sec.2 Special meetings of the SPG may be called upon by the Mayor or majority of the SPG officers.

 Sec.3 Majority of the officers of the SPG (50% + 1) shall constitute a quorum.

 Sec.4 Each officer of the SPG is entitled to only one vote.

 Sec.5 No proxy shall be allowed when voting.

 Sec. 1 The SPG’s funds shall be classified into Trust Funds and Special Funds. Trust Funds shall consist of the SPG Developmental Fee, the amount of which shall be regulated by the SPG in consultation and with the approval of the School Head but in no case shall it exceed the limit set by the Department of Education in an appropriate official issuance. The Special Funds are funds that come from donations, sponsorship, fund- raising projects or any amount derived from legitimate sources.

 Sec.2 All receipts of moneys from all sources shall be evidenced by acknowledgement receipts.

 Sec.3 A monthly report on the receipts and / or collections made duly signed by the Treasurer and the Mayor and noted by the SPG Adviser shall be posted on the SPG bulletin board and submitted to the School Head.

 Sec.4 The SPG shall deposit all funds received and collected immediately to a reputable bank  under the account of the SPG Mayor and Treasurer.

 Sec.5 The organization may accept cash donations from any member or any public or private person or institution, as long as it will not affect or compromise the integrity of the SPG .

 Sec.6 The SPG may undertake fund- racing activities to subsidize its projects or activities.

 Sec. 7 The SPG shall enjoy the freedom to determine its priorities in the disbursement of its funds, provided that it shall be actually, directly and exclusively use to support and / or finance the SPG programs, projects and activities.

 Sec. 8 All disbursement and bank withdrawals shall be made in accordance with the programs, projects and activities of the SPG as embodied in the yearly action plan duly approve by the School Head.

 Sec.9 The SPG Mayor and the Treasurer shall be the signatory of funds disbursement and bank withdrawals must be accompanied with an SPG resolution duly noted by the SPG Adviser and all expenses supported by the official receipts. The School Head shall be provided a copy of all resolutions relative to the disbursement made.

 Sec. 10 The SPG, through the Treasurer and the auditor, shall promulgate financial guidelines for proper financial management.

 Sec.11 At the end of every activity, the SPG shall liquidate expenses before another disbursement or bank withdrawal shall be authorized. Funds of the SPG shall be audited at the end of the term of the SPG and at the end of every activity.

 Sec.12 Financial statements shall be posted in the SPG Bulletin Board every month, printed in every issue of the school paper, and furnished the School Head.

 Impeachment, Resignation and Vacancies

Sec.1 The officers of the SPG may be impeached on the following grounds;
a.    Culpable violations of the Constitution and By- laws;
b.    Gross misconduct, violence to person in authority, negligence, and disloyalty to the cause of the SPG and the school;
c.    Non- attendance in both regular and special meetings for three (3) times without valid cause; and,
d.    Abuse or misuse of power and authority.

Sec.2 Two- thirds (2/3) vote of the General Assembly shall be necessary to decide after hearing a case of impeachment.

Sec.3 The decision of the General Assembly shall be final. However, the officer charged shall be informed twenty (20) days prior to his/ her impeachment case proceedings, of the charge/ charges against  him / her, to afford him/ her the opportunity to be heard with or without a counsel in his / her defense.

Sec.4 Resignation of an elected officer shall be in writing and shall take effect (5) days after the approval of the majority of the SPG officers.

Sec.5 Resignation of any appointed officer shall be in writing and shall take effect after the approval of the appointing authority.

Sec.6 Any vacancy in any of the positions for the reason of death, resignation, impeachment, shall be filled, subject to the recommendation of the SPG.

Sec.7 Any vacancy in the SPG, except the position of the Mayor, shall be filled, within ten (10) days from the day the position is rendered or considered vacant, by appointment of the Mayor from among the qualified members of the SPG. Immediately upon appointment, the appointee shall served the remaining period.

 Sec.8 The SPG COMELEC shall certify as to the vacancy occurring in the SPG and the SPG Adviser shall certify the fact of appointment of the officer to the vacant position.


 Sec.1 This Constitution and By- Laws may be amended or modified in full or in part once every three (3) years from its official issuance through a DepEd order or Memorandum.

Sec.2 The school SPG, the Division and/ or Regional Federations of Pupil Governments may propose amendments. Such proposal shall be carried through a resolution duly signed and concurred in by majority vote of the School SPG officers, the Division or Regional Federation officers concerned voting separately.

Sec.3 Proposed amendments shall be transmitted to the Center for Students and Co- Curricular Affairs (CSCA) at least one (1) month before the holding of the National Leadership Training for Pupil Government Officers or any national conference organized for the purpose, where the same shall be submitted for consultation, discussion and deliberation.

Sec.4 Amendments to this Constitution and By- Laws shall take effect immediately upon approval of the Secretary of the Department of Education.





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